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Document management software and workflow automation

Digital document management.

DocuWare provides digital document management and automated workflows to organisations of any size and across all major industries from manufacturing and retail to healthcare and government.

With availability in 16 languages and supporting cloud and on-premises deployments, DocuWare currently serves 14,000 customers across 90 countries with a global network of over 650 partners.

DocuWare streamlines and reduces the expenses and time associated with manual procedures by directing invoices into a secure electronic repository. It automatically captures invoices in various formats, stores them in a centralised, easily searchable location, and directs them to the relevant individuals for approval using preconfigured workflows. The system also manages verification and notifies you of any irregularities, such as duplicate or unauthorised invoices.

Ideal for:

  • Eliminating costly, manual processes
  • Controlling cashflow in real time
  • Increasing compliance and regulatory adherence

/ The Benefits

Strengthen customer relationships

Accelerated invoice processing and reduced errors greatly enhance your customer relationships, enabling you to leverage early payment discounts and negotiate favourable payment terms with your suppliers.

Integrates seamlessly with your technology

DocuWare's invoice processing solution is accessible in a cloud-based, preconfigured format, encompassing all essential elements: workflows, document templates, user profiles, security configurations, and more. Instead of committing to substantial initial expenses, you can opt for a subscription-based model, acquiring the service as required, and swiftly getting it operational within a matter of weeks.

Increase compliance and regulatory adherence

Document version management through check-in/check-out procedures ensures that only the latest documents are utilised, ensuring comprehensive tracking of every business transaction.

Security at the core

A security system based on user rights safeguards against unauthorised access and manipulation, while multiple layers of encryption guarantee the integrity and confidentiality of data. Automatic software updates in the cloud are triggered by any regulatory changes to provide peace of mind.

/ Who We Help

Arts & Culture
Register Offices

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Our Accreditations