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Offsite Storage

Space-saving solutions for long-term document archives

When destroying your documents isn’t an option.

While the digitisation of paper documents often makes the original copies redundant, this isn’t always the case for some regulated sectors who may still require access to certain documents for regulatory, compliance or legal reasons. We work in partnership with our leading storage partner to provide professional offsite underground storage.

Ideal for:

  • Physical document archival
  • Managing retention periods
  • Rapid retrieval
  • Secure offsite storage
  • Climate controlled conditions
  • PD5454 compliant storage facilities

/ The Benefits

Create more space

Placing documents in storage instantly frees up office space that could be used to introduce new equipment, upgrade working conditions, welcome new staff, or move all operations remotely.

Protect essential documents

The secure underground storage facilities are climate controlled with sub-zero cold storage for delicate documents, and provide additional protection from flood, vermin damage and UV fading.

Retrieve documents

Rapid retrieval is available on request with on-site inspection rooms also available to read and examine documents.

Maintain full compliancy

Archiving documents professionally, improves compliancy and retrieval by ensuring safe, secure and appropriate storage of private and confidential information.

Reduce unnecessary costs

Avoid costs arising from potential hazards and damage by paying for storage in purpose-built premises that provide an appropriate storage environment instead of Grade A office space.

Manage retention periods

For original documents that need to be stored for a certain amount of time before they can be destroyed, all retention periods are fully manageable.

/ Who We Help

Medical
Legal
Financial
Logistics
Government
Education
Aerospace

/ How It Works

1 / Consult

Based on an honest and expert assessment of your document storage requirements, you will receive a customised solution and quote to review.

2 / Collect

If you have chosen to store your documents offsite after they have been scanned, we safely transport them using a tracked, unmarked van.

3 / Store

Upon arrival, your documents are carefully logged and transported to their designated storage area.

4 / Manage

Your documents can be accessed upon request and will remain in storage for the agreed length of time or until their retention period ends.

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Our Accreditations