Flexible and convenient document storage
We work with your business to determine what it needs from a document storage plan. Taking into consideration accessibility requirements, security measures, retention periods for destruction, and the type of document, we’ve got you covered with both flexible offsite and cloud storage options.
- Creating more space
- Secure data archive
- Future retrieval and access
- Document safety
- Tailored storage solutions
- Short and long-term plans
/ The Benefits
Guarantee future access
Documents can still be retrieved and accessed safe in the knowledge that they are fully protected from potential damage, loss, theft and deterioration.
Maintain full compliancy
Archiving documents professionally, improves compliancy and retrieval by ensuring safe, secure and appropriate storage of private and confidential information.
Create more space
Placing documents in storage instantly frees up office space that could be used to introduce new equipment, upgrade working conditions, welcome new staff, or move all operations remotely.
Customise your plan
Storage is tailored to certain document formats, as well as specific access and retention requirements based on the individual needs of a business or organisation.
Hello, we’re Microform
As a family-run business based in the heart of Yorkshire, our customer-focused ethos is at the heart of everything we do here at Microform. This is why we dedicate the time to understand our customers’ challenges and propose effective solutions to help businesses succeed. Now in our sixth decade, we pride ourselves on the long-lasting and trusting partnerships we’ve established over the years with customers who value our professionalism, passion and honesty.About Us
/ How It Works
1 / Consultation
Based on an honest and expert assessment of your requirements, we discuss, advise and recommend a suitable scanning solution for your business.
2 / Collection
Your materials are picked up and safely transported to our facilities. Before we leave, all materials are checked to ensure nothing is left behind.
3 / Scanning
Upon arrival, your documents are thoroughly inspected before we carefully prepare them for the scanning process. Once digitised, the images undergo a rigorous quality assurance procedure to ensure legibility, completeness and where appropriate, pagination.
4 / Indexing
Scanned images are indexed (named) as per your instructions. This is achieved by using Optical Character Recognition (OCR) software and techniques to capture information on the document automatically or by manually keying the information in from the scanned image.
5 / Delivery
Your digital images are delivered to you for approval by your preferred method along with your original documents.
6 / Destruction
If you longer wish to keep your original documents, we will arrange for them to be securely destroyed or recycled at our facilities.
/ Why choose Us?
It’s a family affair
We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.
Credible document protection
To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.
Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.
Respect for privacy
80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.
We’ve got you covered
We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.
Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.