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Property

Digitise tenancy agreements, property records and compliance documents for secure access, faster retrieval and improved organisation.

Ideal for:

  • Improved document accessibility

  • Efficient document management

  • Faster transaction processing

  • Reduced administrative burden

  • Enhanced collaboration

Managing Property Records and Tenancy Documentation

Estate agents, letting agents and property management companies manage large volumes of documentation, from tenancy agreements and property files to compliance certificates and transaction records. When these documents are stored in paper format, accessing information quickly can be difficult and managing compliance becomes more time-consuming.

Microform helps property businesses digitise and organise their records, transforming paper-based documents into secure, searchable digital archives. From tenancy agreements and landlord documentation to compliance records and archived property files, we ensure critical information is accessible when it is needed.

Digitisation for Faster Access, Compliance and Property Management

Digitising property records improves how teams access and manage documentation across multiple properties and locations.

With digital access to tenancy agreements, compliance certificates and property records, teams can quickly retrieve information, respond to queries and maintain accurate records.

Digitised documentation also supports compliance by ensuring important records are securely stored and easily accessible for audits or regulatory requirements.

By reducing reliance on paper-based systems, property businesses can streamline administration, improve organisation and deliver a more efficient service to landlords and tenants.

Property & Estate Agency Documents We Digitise

We digitise a wide range of property documentation, from tenancy agreements and compliance certificates to property files and archived records.

  • Tenancy and lease agreements (ASTs)

  • Property files and landlord documentation

  • Tenant referencing and ID records

  • Inventory and inspection reports

  • Maintenance and repair records

  • Compliance certificates (EPC, gas safety, EICR)

  • Fire risk assessments and regulatory records

  • Sales and transaction documents

  • Archived property and tenancy records

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Professional Digitisation Services You Can Trust

Property businesses can improve how they manage records and serve clients with Microform’s document digitisation services.

We work with estate agents, letting agents and property management companies to digitise tenancy agreements, property files and compliance documentation, making information easy to access and manage across your portfolio.

With faster access to records, teams can respond more quickly to tenant and landlord enquiries, maintain accurate documentation and reduce time spent on manual administration.

To learn more about how digitisation can support your business, explore our insights and case studies or get in touch with our team to discuss your requirements.

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/ Benefits of Digitising Real Estate Documents

Improved Document Accessibility

Digital real estate documents can be accessed from anywhere with an internet connection, enabling real estate professionals to retrieve necessary information quickly, whether they are in the office or on the go.

Efficient Document Management

Digitised documents are easier to organise and manage. Digital tools and software allow for categorisation, indexing, and advanced search capabilities, making it simpler to locate specific documents.

Faster Transaction Processing

Digital documents streamline the real estate transaction process by reducing paperwork and manual data entry. This leads to quicker closings and improved customer satisfaction.

Reduced Administrative Burden

Digitisation automates administrative tasks such as document signing, approval workflows, and record-keeping. This minimises the administrative workload for real estate professionals and agencies.

Enhanced Collaboration

Digital documents can be easily shared among real estate agents, clients, title companies, lenders, and other stakeholders. Collaboration becomes more efficient, and real-time updates can be made to documents as needed.

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.
Alison John Registration Services Manager, Warwickshire County Council
I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!
Anne Atherton Superintendent Registrar, St Helens Registration Service
We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.
Dawn Titherington Superintendent Registrar, Blackpool Council
Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.
Gillian Greeson Superintendent Registrar, Wigan Council
REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.
Pat Evans Superintendent Registrar, The Register Office, Liverpool
From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!
Robert Harrison IT Director and Partner, HGF
I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.
Sir Stirling Moss

/ Our Accreditations