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Legal

Digitisation for Law Firms and Legal Teams

Ideal for:

  • Improving accessibility

  • Promoting collaboration

  • Enhancing security

  • Reducing storing costs

Law firms and legal teams manage large volumes of case files, contracts and client documentation. When these records are stored in paper format, retrieving information can be time-consuming, storage costs increase and collaboration becomes more difficult.

Microform helps legal practices digitise and organise their records, transforming paper-based files into secure, searchable digital archives. From case files and conveyancing documents to contracts and court bundles, we ensure critical information is accessible when it is needed most.

Digitisation for Faster Case Preparation and Secure Access

Digitising legal documents allows teams to access case files instantly, whether working in the office or remotely.

With structured, searchable records, legal professionals can locate key documents in seconds, improving efficiency during case preparation and reducing time spent on administrative tasks.

Digital records also support compliance by ensuring sensitive client information is securely stored and easily retrievable for audits or regulatory requirements.

By reducing reliance on physical files, law firms can improve workflow efficiency, lower storage costs and deliver a more responsive service to clients.

Legal Documents We Digitise

  • Case files and client records

  • Contracts and agreements

  • Conveyancing and property files

  • Court bundles and litigation documents

  • Wills, deeds and probate records

  • Compliance and regulatory documentation

  • Archived legal files

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How We Help

Microform’s commitment to quality and innovation makes us the ideal choice for legal firms seeking to digitise their extensive documentation securely and efficiently.

Our proven expertise in the legal sector guarantees a smooth transition to digital workflows, enhancing productivity and compliance for your firm.

Businesses in the legal sector can access and retrieve their assets easily using our services.

We also offer document storage, taking into consideration accessibility requirements, security measures, retention periods for destruction.

If you are looking to begin the process of digitising your documents, please do not hesitate to get in touch with one of our team.

Man signing documents on a tablet device.

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/ Benefits of Digitising Legal Documents

Improved Accessibility

Digital documents can be accessed from anywhere with an internet connection, making it easier for legal professionals to retrieve necessary information quickly, whether they are in the office, at home, or on the go.

Efficient Document Retrieval

Searching for specific information within digital documents is much faster and more accurate compared to manually searching through physical files. Keyword searches and indexing tools can quickly locate relevant documents.

Enhanced Collaboration

Digitised documents can be easily shared among team members and clients, allowing for seamless collaboration. Multiple users can access and work on the same document simultaneously, facilitating teamwork and remote collaboration.

Reduced Storage Costs

Storing physical documents can be expensive, requiring significant physical space and resources. Digitising legal documents reduces the need for physical storage and associated costs.

Increased Security

Digital documents can be encrypted and password-protected, providing better security than physical files. Access controls can also be implemented to restrict who can view, edit, or delete sensitive documents.

/ Frequently asked questions

How does digitisation improve workflow in a law firm?

Workflow automation, quick access, and searchability of digital documents streamline processes, saving time and improving overall productivity.

What cost savings can law firms expect from digitizing documents?

Reduced physical storage costs, minimized printing expenses, and efficient resource utilization contribute to significant cost savings.

How does digitisation enhance document security for legal practices?

Digital documents can be encrypted, password-protected, and regularly backed up, providing a higher level of security compared to physical files.

What benefits does digitisation offer in terms of adapting to legal technology trends?

Digitization serves as a foundation for integrating legal technologies, such as case management systems and e-discovery tools, enhancing overall law firm operations.

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/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.
Alison John Registration Services Manager, Warwickshire County Council
I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!
Anne Atherton Superintendent Registrar, St Helens Registration Service
We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.
Dawn Titherington Superintendent Registrar, Blackpool Council
Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.
Gillian Greeson Superintendent Registrar, Wigan Council
REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.
Pat Evans Superintendent Registrar, The Register Office, Liverpool
From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!
Robert Harrison IT Director and Partner, HGF
I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.
Sir Stirling Moss

/ Our Accreditations