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Digitisation for Healthcare

Ideal for:

  • Improved Accessibility and Portability

  • Efficient Record Retrieval

  • Enhanced Data Sharing

  • Telemedicine and Remote Consultations

  • Reducing Administrative Burdens

Digitise your healthcare records

Microform offers services in the digitisation of medical records and general documents.

Medical records, patient files, and administrative documents can be digitised to streamline patient care, ensure compliance with regulations like HIPAA, and facilitate the secure sharing of medical information. These highly sensitive documents need to be secured, digitising them gives you that security.

Beyond mere convenience, digitalisation revolutionises healthcare delivery by improving accessibility, accuracy, efficiency, and cost-effectiveness. By embracing digital records, healthcare establishments can provide higher quality care, enhance patient safety, and ultimately save lives.

Digitise to be sustainable

The transition to electronic records eliminates the need for extensive physical storage space and reduces the consumption of paper, ink, and other resources associated with paper-based systems.

This not only streamlines administrative processes but also aligns with sustainability initiatives, contributing to a greener and more eco-friendly healthcare system.


Digitise to improve customer care

In the modern age, the digitisation of medical records has become not just a convenience but a necessity for healthcare establishments worldwide. The transition from traditional paper-based systems to digital records brings about a myriad of benefits that significantly impact the efficiency, accuracy, and quality of patient care.

Professional Digitisation Services You Can Trust

Microform understands the importance of assisting the healthcare profession which we showcase in our digital magazine. Inside you will find more details about organisations we have helped transition to digital, including other healthcare outlets. If you’d like to learn more about how Microform can help your organisation, get in touch with the team today.

/ Benefits of Digitising Medical Records

Improved Accessibility and Portability

Digital healthcare documents can be accessed from anywhere with an internet connection, making it easier for healthcare professionals to retrieve patient information quickly, whether they are in the office, at a hospital, or even at home. This portability is especially valuable in emergency situations.

Efficient Record Retrieval

Searching for specific patient information within digital documents is much faster and more accurate compared to manually searching through physical files. Healthcare providers can quickly find patient records, test results, and medical histories, leading to faster decision-making and improved patient care.

Enhanced Data Sharing

Digital healthcare documents can be easily shared among healthcare providers, clinics, hospitals, and other relevant parties. This facilitates seamless collaboration and ensures that all relevant parties have access to up-to-date patient information.

Telemedicine and Remote Consultations

Digitised healthcare records enable telemedicine and remote consultations, allowing healthcare professionals to provide medical advice and treatment to patients without their physical presence. This is especially valuable during public health emergencies or for patients in remote areas.

Reduced Administrative Burden

Digitisation streamlines administrative tasks such as appointment scheduling, billing, and insurance claim processing. This can lead to significant time and cost savings for healthcare organisations.

/ Medical Documents Digitisation Process

1 / Assessment and Planning

Assessing the current state of your document management system and identify the types of documents that need to be digitised.

2 / Document Preparation

Prepare the paper documents for scanning by removing staples, paper clips, and other bindings.

3 / Scanning

Utilise high-quality document scanners to convert the paper documents into digital images.

4 / Indexing and Metadata Tagging

Assign metadata tags to the digitised documents to facilitate easy retrieval and organisation.

5 / Quality Control

Regular checks to ensure that all pages have been scanned correctly, and that the metadata tags are applied accurately.

6 / Storage and Backup

Establish a secure digital repository such as management an electronic health record (EHR) system that complies with industry regulations and standards for data security and privacy.

/ Frequently asked questions

Do you scan confidential materials?

Yes. Up to 80% of the materials we scan at Microform are confidential. From invoice statements through to medical records, we ensure a fully secure and confidential service that puts the privacy of our clients at the centre of everything that we do. Confidentiality agreements can also be signed to ensure the tightest possible controls.

How are the digital files returned?

Files can be sent in a number of ways, whether digitally, using a cloud sharing platform, or hand-delivered, in a hard-drive or USB stick. Preferred methods are usually either: an encrypted HDD delivered securely to the customer, a digital download link, an SFTP transfer, or DVD/CD (for smaller jobs). We can integrate with your current workflows or provide cloud storage to facilitate the delivery of files.

Which locations do you serve?

We operate nationwide working closely with businesses and organisations throughout the UK.

How do I get my materials to you?

We have two options. You can deliver your materials to our premises, or, we can arrange collection using our track, unmarked vans from your preferred location.

Do you provide bespoke solutions?

Yes. Our services are fully flexible and customisable to a range of document formats and requirements.

How do I get started?

Get in touch for a friendly chat to discuss your project's requirements. We can provide a digitised sample of your documents free of charge to ensure it meets your satisfaction.

/ Related Articles

Microform Branding - Medical employees looking at a digital screen.
How document scanning aids medical organisations
Medical scanning explained
What Are The Benefits of Digitising Documents And Records?

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Complete protection

To ensure your materials are safe in our care, we implement strict security measures and undergo regular disaster recovery assessments.

Specialist heritage facilities

The storage, preparation and digitisation of your heritage materials is carried out in our purpose-built single-level, temperature-controlled studio area measuring over 10,000 feet.

Respected and respectful

Our skilled, knowledgeable and experienced handlers and technicians are known for their meticulous handling of heritage materials – treating them with the respect they deserve at all times.

Gentle preservation

We use cutting-edge technology and advanced techniques to provide one of the UK’s most specialist digitisation services for your rare, precious and fragile heritage materials.

Services by us, for you

Our flexible services are fully tailored to ensure organisations meet their key objectives regardless of the type or quantity of materials.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.
Alison John Registration Services Manager, Warwickshire County Council
I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!
Anne Atherton Superintendent Registrar, St Helens Registration Service
We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.
Dawn Titherington Superintendent Registrar, Blackpool Council
Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.
Gillian Greeson Superintendent Registrar, Wigan Council
REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.
Pat Evans Superintendent Registrar, The Register Office, Liverpool
From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!
Robert Harrison IT Director and Partner, HGF
I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.
Sir Stirling Moss

/ Our Accreditations