Back to Industries (Document Management)

Non-Profits

Digitise records, archives and documentation to improve access, preserve important information and reduce administrative burden.

Ideal for:

Streamlined donor records management
Efficient grant application processing
Seamless administrative document management

Managing Records and Archives for Non-Profit Organisations

Non-profit organisations manage a wide range of records, from donor information and funding documentation to historical archives and governance records. When these documents are stored in paper format, accessing and preserving them can become time-consuming and difficult.

Microform helps charities and non-profit organisations digitise and organise their records, transforming paper-based documents into secure, searchable digital archives. From donor records and reports to historical collections and compliance documentation, we ensure important information is preserved and easy to access.

Digitisation to Support Accessibility, Preservation and Efficiency

Digitising records allows non-profit organisations to improve how information is accessed and shared across teams, volunteers and stakeholders.

With digital archives, staff can quickly retrieve documents, reducing time spent searching through physical files and improving day-to-day efficiency. This is particularly valuable for organisations with limited resources, where time and accessibility are critical.

Digitisation also helps preserve important historical records, protecting them from damage or loss while ensuring they remain accessible for future use.

By reducing reliance on paper, organisations can streamline administration, improve collaboration and focus more time on delivering their mission.

Documents We Digitise for Non-Profits

Donor records and supporter information
Membership records
Funding and grant documentation
Reports and publications
Meeting minutes and governance records
Compliance and regulatory documentation
Historical archives and organisational records
Event and programme documentation

Professional Digitisation Services You Can Trust

Non-profit organisations can benefit from our expertise in digitisation, which helps streamline document management and enhance transparency.

We works with non-profits to digitise their records, ensuring better access, security, and efficiency in their operations.

We’re proud of what we help non-profits like yours achieve, that’s why we like to shout about it in our digital magazine. You’ll find industry tips and news as well as case studies featuring real organisations we’ve helped make the transition to digital. If you’d like to learn more about how our business can help your non-profit organisation, get in touch with the team today.

Let's talk about your project

Get in touch

/ Benefits of Non-Profit Digitisation

Streamlined Donor Records Management

Digital donor record management simplifies the process of tracking and engaging with supporters so non-profits can say goodbye to stacks of paper records and cumbersome manual data entry. With our solutions, you can efficiently manage donor profiles, contributions, and communication history. This not only saves time but also allows for personalised engagement, helping you build stronger, lasting relationships with your supporters.

Efficient Grant Application Processing

Navigating grant applications can be a complex and time-consuming process. Our digitisation services streamline this workflow, ensuring that grant applications, supporting documents, and correspondence are organised and readily accessible. This efficiency enables your organisation to submit applications promptly, increasing the chances of securing essential funding for your projects.

Seamless Administrative Document Management

Non-profits handle a myriad of administrative documents, from financial reports to compliance records. Our digitisation solutions simplify the storage and retrieval of these critical documents. You can access the information you need when you need it, facilitating compliance with regulations and reporting requirements.

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.

Alison John Registration Services Manager, Warwickshire County Council

I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!

Anne Atherton Superintendent Registrar, St Helens Registration Service

We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.

Dawn Titherington Superintendent Registrar, Blackpool Council

Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.

Gillian Greeson Superintendent Registrar, Wigan Council

REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.

Pat Evans Superintendent Registrar, The Register Office, Liverpool

From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!

Robert Harrison IT Director and Partner, HGF

I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.

Sir Stirling Moss

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