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Register Offices

Digitise civil registration records and historical archives for secure preservation, improved access and long-term record management.

Ideal for:

Councils handling life event records who wish to modernise their workflow
Ease of access and greater security
Bespoke records management solutions

Digitising Civil Registration Records with REG

Register offices manage vital records that must be preserved, protected and accessible for generations. From birth, death and marriage registers to historical archives and bound volumes, these documents are often difficult to access and vulnerable to damage over time.

Microform provides a complete digitisation and records management solution for register offices. Using our bespoke system, REG (Registration Entry Gateway), we transform physical registers into high-quality, searchable digital records that support efficient day-to-day operations.

REG: A Bespoke System for Register Offices

We have worked with councils and register offices across the UK to modernise how civil registration records are accessed and managed.

Our proprietary system, REG (Registration Entry Gateway), is designed specifically for register offices and can be tailored to the needs of each organisation.

REG allows staff to:

Browse and search birth, marriage and death records quickly
Access high-resolution digital images of register books
Retrieve records efficiently for public services and enquiries
Manage large volumes of historical data with ease

Alongside digital access, we also provide an analogue backup through microfilm, ensuring long-term preservation and resilience.

Digitisation for Access, Preservation and Efficient Record Management

By combining high-quality digitisation with the REG system, register offices can significantly improve how records are accessed and managed.

Digital records reduce the need to handle original documents, helping preserve fragile materials while improving accessibility. Staff can quickly locate and retrieve records, improving response times and service delivery.

With both digital and microfilm formats available, records are preserved in multiple forms, ensuring long-term security and reliability.

Microform has worked extensively with Registry Offices across the UK, delivering comprehensive digitisation services to enhance their operational efficiency and customer satisfaction.

By partnering with Microform, Registry Offices can ensure secure and streamlined management of their vital records through our expert digitisation solutions.

Our goal is to bring REG in line with UKBMD's website so that online requests for certificates will be seamlessly passed to the correct register office. Once passed to the register office REG will allow for instant retrieval of the certificate. For more information about UKBMD and the services they have to offer visit the UKBMD website.

Grouped image suggesting birthsd, deaths and marriage.

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/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.

Alison John Registration Services Manager, Warwickshire County Council

I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!

Anne Atherton Superintendent Registrar, St Helens Registration Service

We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.

Dawn Titherington Superintendent Registrar, Blackpool Council

Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.

Gillian Greeson Superintendent Registrar, Wigan Council

REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.

Pat Evans Superintendent Registrar, The Register Office, Liverpool

From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!

Robert Harrison IT Director and Partner, HGF

I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.

Sir Stirling Moss

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