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Government

Digitisation of Government Documents

Ideal for:

Improved accessibility
Efficient information retrieval
Cost savings
Enhanced public services
Data analysis and policy development

Microform offers services in the digitisation of government documents. These highly sensitive records need to be thoroughly secure and our platform can provide that. Government agencies often have vast archives of documents that need to be preserved, archived, and made accessible to the public. Digitisation can improve transparency and public access.

Digitise to be Secure

Government organisations can enhance security by encrypting digital documents, making their contents unreadable without the correct decryption key. Access to these documents can be controlled using authentication methods such as passwords, biometrics, or multi-factor authentication. Additionally, document management systems can set varying levels of access permissions, ensuring that only authorised personnel can view, edit, or share sensitive information.

Digitise to Protect

By automatically backing up digital documents to multiple locations, government organisations can mitigate the risk of data loss due to hardware failures, natural disasters, or other unforeseen events. In the case of a data breach or loss, these digital documents can be swiftly restored from backups, minimising both downtime and potential data loss.

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Professional Digitisation Services You Can Trust

Microform collaborates with government agencies to provide secure and efficient digitisation solutions that enhance transparency and public service delivery.

Government entities rely on us for our expertise in digitising documents, improving access, and ensuring data security.

Our specialist team understands the importance of assisting in the digitisation of government documents, which is explained in our digital magazine. You’ll find industry tips and news as well as case studies featuring real organisations we’ve helped make the transition to digital. If you’d like to learn more about how we can help your organisation, get in touch with the team today.

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/ Benefits of Digitising Government Documents

Improved Accessibility

Digitised government documents can be accessed by citizens, government employees, and officials more easily and quickly. This accessibility enhances transparency and openness in government operations.

Efficient Information Retrieval

Searching for specific information within digital documents is much faster and more accurate compared to manually searching through physical records. This speeds up decision-making processes and improves the efficiency of government agencies.

Cost Savings

Digitising government documents reduces the need for physical storage space, paper, and manual record-keeping processes. It can result in significant cost savings over time.

Enhanced Public Services

Digital government documents enable online services such as electronic forms, applications, and permits. This makes it more convenient for the public to interact with government agencies and access services remotely.

Data Analysis and Policy Development

Digitised documents provide valuable data for analysis and policy development. Government agencies can gain insights into trends, public preferences, and areas needing attention.

/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Complete protection

To ensure your materials are safe in our care, we implement strict security measures and undergo regular disaster recovery assessments.

Specialist heritage facilities

The storage, preparation and digitisation of your heritage materials is carried out in our purpose-built single-level, temperature-controlled studio area measuring over 10,000 feet.

Respected and respectful

Our skilled, knowledgeable and experienced handlers and technicians are known for their meticulous handling of heritage materials – treating them with the respect they deserve at all times.

Gentle preservation

We use cutting-edge technology and advanced techniques to provide one of the UK’s most specialist digitisation services for your rare, precious and fragile heritage materials.

Services by us, for you

Our flexible services are fully tailored to ensure organisations meet their key objectives regardless of the type or quantity of materials.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.

Alison John Registration Services Manager, Warwickshire County Council

I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!

Anne Atherton Superintendent Registrar, St Helens Registration Service

We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.

Dawn Titherington Superintendent Registrar, Blackpool Council

Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.

Gillian Greeson Superintendent Registrar, Wigan Council

REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.

Pat Evans Superintendent Registrar, The Register Office, Liverpool

From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!

Robert Harrison IT Director and Partner, HGF

I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.

Sir Stirling Moss