The Benefits of Automated Invoicing

Gone are the days of manually creating and sending out invoices, as businesses now turn to the power of automation to streamline their billing operations. Automated invoicing has emerged as a game-changer, offering a plethora of benefits that go beyond time and cost savings. Here, we’ll explore those benefits including what they could mean for your business.

What is automated invoicing?

In order to fully appreciate the benefits of automated invoicing, we must clearly define what it is.

Put simply, automated invoicing is the process of generating, sending, and processing invoices using automated software or systems instead of traditional manual methods.

It involves the use of technology to streamline and optimise the entire invoicing process, from invoice creation to payment receipt, with minimal human intervention.

What are the benefits of automated invoicing?

Time-saving

Automated invoicing reduces the time and effort required to generate invoices. With manual invoicing, employees must create, review, and send each invoice individually.

Automation streamlines this process, enabling businesses to handle a larger volume of invoices in less time which also boosts efficiency amongst operations.

Increased security

Verizon states in their 2023 Data Breach Investigations Report that 74% of breaches involved human elements, which includes social engineering attacks, errors or misuse.

Manual invoicing can expose businesses to security risks, such as lost or stolen physical invoices containing sensitive information.

Automated invoicing systems can provide enhanced security through encryption, access controls, and secure data storage.

Enhanced organisation

Automated invoicing systems typically include features such as invoice tracking, reminders, and status updates. This level of organisation helps businesses keep track of outstanding invoices, easily identify overdue payments, and streamline the collections process.

This is especially important given the government reports that £23.4 billion worth of late invoices are owed to firms across Britain.

Improved accuracy

Human errors in manual invoicing can lead to costly mistakes, such as incorrect amounts or billing information.

Automated invoicing systems minimise the risk of errors by pulling data from a centralised database, ensuring that invoice details are consistent and accurate.

Cost-effective

Over time, automated invoicing can significantly reduce costs associated with manual processing.

It eliminates the need for paper, printing, and postage expenses, as well as the labour costs required to manage manual invoicing.

If you’d like to find out more about how Microform can help streamline your business processes, get in touch with the team today.