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Why Yorkshire businesses need document management systems

Microform Branding - Document search illustration.

Going paperless has never been easier, and Microform has assisted companies throughout Yorkshire in their digital transformation efforts.

Whether you’re an accounting firm working in York, or a medical company operating in Wakefield, we offer bespoke and fully tailored document management systems and software to all kinds of businesses.

We’re all about document management services

From document management to system design, support, and training, we can offer qualified and experienced consultants to examine your existing processes and help drive your company forward.

By identifying cost-saving measures, we can provide strategic planning to help automate and digitise your processes using state-of-the-art document management systems.

What’s more, our software integrates seamlessly with your business so it can meet your exact requirements with minimal hassle.

Our management systems provide you with great advantages

No business would implement new processes unless there were great benefits to be had. At Microform, we work hard with every single client to ensure that they receive maximum benefit from their document management systems.

Document management systems reduce storage

The cost of storing physical files and papers can only increase, especially for large businesses and organisations.

A software-based storage system will instantly reduce the need for cabinets, and boxes; helping to free up storage.

Document management systems enhance security

With new laws and regulations being enforced, security has never been more important for businesses throughout Yorkshire and the UK.

Microform’s document management systems provide both security and safety for some of your most sensitive documents. We can enact a range of safeguards to ensure only the right people have access to your data.

On the other hand, having worked with many libraries and museums in the past, we can even arrange it so that your digital files and archives are opened to the public.

This is just one of the reasons why every single one of the systems we create for clients is designed based on their individual needs.

Document management systems improve retrieval times

In a world where time is money, having quick and easy access to your documents and records is imperative.

With the use of keywords, and the click of just a few buttons, documents can be presented in just a matter of moments — even if your archive contains hundreds of thousands of files.

Document management systems encourage collaboration

With the ability to easily mark and track documents, records can be accessed and modified from multiple locations.

This allows for different departments to collaborate and work in unison on different files, and where necessary, older versions of the same document can be recovered.

Why you should turn to Microform for document management systems

Having worked with businesses large and small throughout the Yorkshire region, we have a wealth of knowledge and expertise so that we can provide you with the best and most secure management systems available.

What’s more, we adhere to a range of industry standards and accreditations, which means we follow all best practices, including the Information Security Management Standard, the Quality Management System standard, and the evidential weight and legal admissibility of electronic information standards.

If you want to know more about how our document management systems could benefit your business, whether you’re based in Yorkshire or anywhere else in the UK, contact us today.