Document Management System

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Document Management System

Microform is proud to offer a fully bespoke document management system to all clients that require papers and records converting into digital formats.

Having worked with a range of businesses, organisations, and institutions throughout the country, we have years of experience in fine-tuning document management systems to the unique needs of our clients.

How our document management systems work

As each and every system we install is totally bespoke, it’s hard to go into great detail about any single one, but we can tell you about what we can offer, and all the benefits that this entails.

Businesses and institutions with large archives often suffer from long waiting periods when it comes to file retrieval, which can take minutes to whole days, but our systems allow for near-instant document and file retrieval.

Easily searchable as part of a folder or single files, our document management systems are streamlined and easy to use.

Whether unlimited access is required, or very little, we can design the system so it can be accessed by members of the public, staff, or only specific members of management.

Benefits of our document management systems

What’s more, we believe that our document management systems are some of the most secure in the world. Advanced in all forms of security, we can make the system accessible from anywhere in the world, or alternatively, from just one secure IP address.

Our secure document management systems also keep your information safe.

Whereas physical papers and materials are exposed to everyday dangers, including fires and flooding, by converting the information into a digital form, and placing it onto a document management system, a client has the ability to save an entire archive to a cloud based network.

We can also convert your files and documents into a large range of digital formats including:

  • TIFF
  • JPG
  • HTML
  • PDF
  • Searchable PDF
  • Microsoft Word
  • Amazon Kindle
  • iBook


As you can imagine, we get a lot of questions about our document management systems and services, so with that in mind, here are some of the most common:

Can I arrange for the public to access documents?

Yes, we have previously worked with museums and libraries who have had their digital archives opened to the public.

As all our document management systems are bespoke to every client, a public-facing system can be easily arranged.

Are document management systems easy to use?

We ensure that every part of a document management system is accessible to the people that need to use it.

Throughout the entire process, we work with companies to ensure that they know and understand just what they can gain from using our bespoke systems.

Why Microform?

Microform is proud to have worked with a wide range of healthcare organisations, financial and academic institutions, charities, and international businesses.

Having been in the industry for over fifty years, we have a wealth of knowledge and expertise to ensure that we can cater for the unique demands of almost any business or organisation.

We also believe that when it comes to looking after important, sensitive, or private documents and records, our security measures are amongst the top in the film and document scanning industry – all of which is ISO27001 accredited.

Once the details of the procedure have been finalised, we arrange a special pick up service that ensures the health and safety of all documents.

As all our services are bespoke and entirely flexible, we can also arrange special measures so that if necessary (as sometimes the case when working in healthcare and academic fields), we can arrange for the documents to be scanned on the premises of a client.

Also, for clients that no longer wish to make use of their physical documents, books, or records, we offer a secure destruction service involving the shredding, compacting, and recycling of materials.

If you would like to know more about our document management systems, or any other service that we offer, call us on 01924 825 700.

Alternatively, you can email us at

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