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Document Scanning

Professional Document Digitisation

/ Document Scanning Solutions For Businesses

Our document scanning services offer a comprehensive solution to digitise your paper records, helping businesses transition to a more efficient and organised digital environment. We specialise in bulk scanning, ideal for companies with large volumes of documents that need to be processed quickly and accurately. Whether it’s daily paperwork or extensive backlogs, we ensure high-quality digital files that are easy to manage and retrieve.

We also provide large format scanning, designed for oversized documents such as blueprints, engineering plans, and architectural drawings. Our state-of-the-art scanning technology guarantees that every detail is captured, ensuring no loss of critical information.

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By digitising your documents, you can improve efficiency, reduce physical storage needs, and enhance collaboration within your organisation. Our scanning services are flexible, secure, and can be tailored to meet your specific requirements. Once scanned, your files can be easily integrated into your existing document management system, saving you time and effort when searching for or sharing information.

With our expert team and advanced technology, we help you streamline operations, safeguard your critical documents, and reduce your reliance on paper. Whether you need to scan hundreds or thousands of files, we offer scalable solutions to meet your needs, ensuring that your transition to a digital office is seamless.

/ The Benefits of Document Scanning

Facilitate flexible working

Remote document access allows hybrid workers to work efficiently and productively away from a traditional office setting.

Comply with industry regulations

Managing and organising documents digitally makes it easier to securely access and correctly store confidential data to ensure full compliance with key regulations such as GDPR.

Utilise office space

Removing physical documents frees up valuable office space that could be used for business growth, improving working conditions or making way for new equipment.

Protect important documents

Unlike physical formats, documents saved in a digital format are protected from potential damage, loss, theft and deterioration.

Find information faster

With the function to search, retrieve and access documents within seconds, a significant amount of time and money is saved from digitally converting documents.

Improve environmental credentials

Going digital can result in a paperless office, which in turn will make way for a more sustainable way of working.

/ Frequently asked questions

Do you scan confidential material?

Yes. Up to 80% of the materials we scan at Microform are confidential. From invoice statements through to medical records, we ensure a fully secure and confidential service that puts the privacy of our clients at the centre of everything that we do. Confidentiality agreements can also be signed to ensure the tightest possible controls.

How are the digital files returned?

Files can be sent in a number of ways, whether digitally, using a cloud sharing platform, or hand-delivered, in a hard-drive or USB stick. Preferred methods are usually either: an encrypted HDD delivered securely to the customer, a digital download link, an SFTP transfer, or DVD/CD (for smaller jobs). We can integrate with your current workflows or provide cloud storage to facilitate the delivery of files.

What formats do you offer scanned files?

We will work with you to decide on the best format to suit your requirements. These include:

  • TIFF

  • JPG

  • HTML

  • PDF

  • Searchable PDF

  • Microsoft Word

Will I need to keep the original documents?

Not necessarily. We can securely shred unwanted documents or place them in secure storage for as long as you need for regulatory, compliance or legal reasons.

/ Related Articles

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/ Why choose Us?

It’s a family affair

We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.

Credible document protection

To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.

Individual design

Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.

Respect for privacy

80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.

We’ve got you covered

We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.

Integrity guaranteed

Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.

/ Reviews from our Customers

Microform are one of the best companies that I have had the pleasure of working with in a long time. They work as part of the extended team, so communication isn’t an effort; it is a natural part of the process of getting the job done and delivering results.
Alison John Registration Services Manager, Warwickshire County Council
I love REG...the slick, quick and accurate re-production of any register entry is great, none of the staff at this office would go back to life without it!
Anne Atherton Superintendent Registrar, St Helens Registration Service
We have found the REG system a joy to manage and work with. Not only does it give us easy, speedy access to the certificates, we can now also offer a more professional, timely service to the public. All the staff have been impressed by how easy it is to use.
Microform Imaging have been a great company to work with, delivering excellent service and creating a unique, bespoke partnership.
Dawn Titherington Superintendent Registrar, Blackpool Council
Due to our repository being off site it was vital that we looked at alternative ways to work. Working with Microform and the REG system they had designed has transformed the way we work. No longer do staff have to leave the office to access registers on a daily/hourly basis all records are accessible instantly. Staff have welcomed the system and have full confidence in how to search, edit and print certificates. It has enabled us to offer a 2 hour turnaround certificate service for a premium fee increasing our income. Working with Microform has been a pleasure and one of most successful partnerships.
Gillian Greeson Superintendent Registrar, Wigan Council
REG has transformed the way in which we produce certificates. The process is simplified and streamlined and together with our ongoing indexing project has enabled us to achieve the efficiency targets required by the local authority.
Pat Evans Superintendent Registrar, The Register Office, Liverpool
From the first meeting we had to discuss our requirements with Mo, all the way through to now, communication in all forms have been exceptional. I very much doubt you could improve the quality of customer care and satisfaction. The relationship with Rachel throughout the project gave exceeded all my expectations, she has made the project a pleasure and stress-free experience. The level of professionalism and ''can do'' attitude she has shown from day one has been amazing and made what could have been a time of worry and concern for me, in to a feel-good working experience. Microform go the extra mile to make life easier!
Robert Harrison IT Director and Partner, HGF
I was thrilled to bits with the hard drive containing the scans of all my scrapbooks and would like to thank you very much for doing such a splendid job and for treating them with such great care.
Sir Stirling Moss

/ Our Accreditations