Document Scanning Services Birmingham

Birmingham is England’s biggest city outside of London, and that means a lot of businesses — and a lot of paper ranging from blueprints and schematics, to written client notes, to photographs and newspaper clippings.

Microform offer the detailed document scanning services Birmingham businesses need in order to digitise all kinds of printed data, making it more usable, easier to store and retrieve, and crucially removing the need for physical storage if the hardcopies can be destroyed.

To do this, we scan each page as a high-resolution TIFF image, a compressed JPEG to save on file size, or convert printed text documents into searchable digital text using Optical Character Recognition (OCR) and the PDF file format.

We do this all with security and confidentiality firmly in mind, so you can rest assured that none of your documents will fall into the hands of a rival firm.

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Our Document Scanning Process

1Consultation and collection

Arrange a consultation with one of our scanning experts to assess the requirements of your business so we can discuss, recommend, and advise the best document scanning solution for your business.

From there we collect your documents using our own marked and tracked vehicles before carrying out an extensive inventory at our highly secure premises to ensure that each and every document is accounted for.

2Scanning

Once preparation is complete, and the individual documents have been inspected, we pass them through our scanners, which can scan up to 16,000 documents per hour.

From there, each and every image is put through a quality assurance procedure to ensure legibility, completeness, and pagination.

3Indexing and delivery

As per your instructions, we index and name the images using OCR (Optical Character Recognition) software and techniques.

Once a second quality assurance has been completed, the images are then securely handed over (digitally or physically) for sign off. Scanned documents are then returned or shredded as per your wishes.

Superior scanning services

We aim always to offer the best document scanning services in Birmingham, in recognition of the high standards businesses in the city deserve.

Our ISO 9001:2008 accreditation is testament to that, recognising our ability to meet customer expectations as well as keeping our workforce happy and motivated.

And we keep a keen eye on security too – from tracking our vehicles to placing IP restrictions on access to our cloud servers – so all data we handle is kept completely safe and confidential throughout the entire process.

Read more about our standards and processes →

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We’re here and ready to answer any questions you might have about our document scanning services in Birmingham – just give us a call or complete our online contact form for a bespoke quote.

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Offering a bespoke document scanning service throughout the country, check out some of our other dedicated locations, here.