Document Scanning Services Pontefract

Microform provide document scanning services in Pontefract to help local businesses adopt digital processes and benefit from the many advantages of doing so.

We work with you to understand what you need from your digitised documents – whether that means print documents turned into searchable text, monochrome image formats or high-resolution full colour.

The best solution depends on your documents and on what you are trying to achieve, from digital records keeping for regulatory compliance, to simply freeing up physical storage space and saving money.

We’re with you every step of the way, whatever your intended outcome, and can take your lead or help you decide on a final format for your files in common image formats like TIFF or compressed JPEG, or searchable text formats like PDF.

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Our Document Scanning Process

1Consultation and collection

Arrange a consultation with one of our scanning experts to assess the requirements of your business so we can discuss, recommend, and advise the best document scanning solution for your business.

From there we collect your documents using our own marked and tracked vehicles before carrying out an extensive inventory at our highly secure premises to ensure that each and every document is accounted for.

2Scanning

Once preparation is complete, and the individual documents have been inspected, we pass them through our scanners, which can scan up to 16,000 documents per hour.

From there, each and every image is put through a quality assurance procedure to ensure legibility, completeness, and pagination.

3Indexing and delivery

As per your instructions, we index and name the images using OCR (Optical Character Recognition) software and techniques.

Once a second quality assurance has been completed, the images are then securely handed over (digitally or physically) for sign off. Scanned documents are then returned or shredded as per your wishes.

Why choose Microform?

Microform are proud of our many industry accreditations including:

  • BE EN ISO 9001:2008 (Quality Management System)
  • BS ISO/IEC 27001:2013 (Information Security Management System)
  • BS 10008:2008 (Evidential weight and legal admissibility of electronic information)

Choose us and you are assured of the security of your documents, right through from pickup to arrival at our premises, to shredding and disposing of the hardcopies if they are no longer needed.

We work with you every step of the process to produce digital copies that give you what you need, whether it’s high-resolution full-colour images, or searchable OCR text.

Read more about our standards and processes →

Get a FREE Quote

Get in touch with Microform today to request a quote or with any enquiries about our document scanning services in Pontefract – all initial queries are without obligation and are always in the strictest confidence.

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Offering a bespoke document scanning service throughout the country, check out some of our other dedicated locations, here.