Document Scanning Services Sheffield

If your archives are bursting at the seams with paper files and folders, Microform offer the document scanning services Sheffield companies need to free up some much-needed shelf space.

By scanning documents as high-resolution TIFF images, compressed JPEGs or searchable text PDFs, you can dispose of the paper version or move it into long-term storage at a lower cost per square foot.

We work with you every step of the way to create digital archives that suit you, including your preferred choice of file format for scanned text documents and images alike, so nothing is lost in the process.

Using Optical Character Recognition (OCR) technology, scanned text can be turned into digital print – able to be searched in PDF format and allowing you to copy and paste if the need should ever arise when compiling reports for customers, clients and compliance purposes.

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Our Document Scanning Process

1Consultation and collection

Arrange a consultation with one of our scanning experts to assess the requirements of your business so we can discuss, recommend, and advise the best document scanning solution for your business.

From there we collect your documents using our own marked and tracked vehicles before carrying out an extensive inventory at our highly secure premises to ensure that each and every document is accounted for.

2Scanning

Once preparation is complete, and the individual documents have been inspected, we pass them through our scanners, which can scan up to 16,000 documents per hour.

From there, each and every image is put through a quality assurance procedure to ensure legibility, completeness, and pagination.

3Indexing and delivery

As per your instructions, we index and name the images using OCR (Optical Character Recognition) software and techniques.

Once a second quality assurance has been completed, the images are then securely handed over (digitally or physically) for sign off. Scanned documents are then returned or shredded as per your wishes.

The Microform way

Our multiple British Standards and ISO accreditations are part of our commitment to the highest quality of document scanning services in Sheffield:

  • BS 10008:2008 (Evidential weight and legal admissibility of electronic information)
  • BS ISO/IEC 27001:2013 (Information Security Management System)
  • BE EN ISO 9001:2008 (Quality Management System)

These credentials are more than just numbers. They are a part of Microform’s pledge to deliver high quality and high levels of customer service, as well as end-to-end security when handling sensitive data.

Read more about our standards and processes →

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All enquiries and applications are welcome – if you’re not sure if you need our document scanning services in Sheffield, give us a call or fill in the form below and we will be happy to discuss what we can do for you.

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Offering a bespoke document scanning service throughout the country, check out some of our other dedicated locations, here.