Document Scanning Services Wakefield

We understand that when you are looking for document scanning services in Wakefield, you need a provider you can trust with sensitive documents and private data.

At Microform we hold BS ISO/IEC 27001:2013 (Information Security Management System) accreditation, our fleet vehicles are marked and tracked, and our premises secure, so you know your documents are in good hands.

Our team will consult with you throughout the process of digitising your documents, giving you close control over the file formats and naming conventions we use.

Finally, delivery of your digital archive can be done on disk or via our secure cloud server, with download access restricted only to your static IPs so not one page can fall into the wrong hands.

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Our Document Scanning Process

1Consultation and collection

Arrange a consultation with one of our scanning experts to assess the requirements of your business so we can discuss, recommend, and advise the best document scanning solution for your business.

From there we collect your documents using our own marked and tracked vehicles before carrying out an extensive inventory at our highly secure premises to ensure that each and every document is accounted for.

2Scanning

Once preparation is complete, and the individual documents have been inspected, we pass them through our scanners, which can scan up to 16,000 documents per hour.

From there, each and every image is put through a quality assurance procedure to ensure legibility, completeness, and pagination.

3Indexing and delivery

As per your instructions, we index and name the images using OCR (Optical Character Recognition) software and techniques.

Once a second quality assurance has been completed, the images are then securely handed over (digitally or physically) for sign off. Scanned documents are then returned or shredded as per your wishes.

Microform go beyond secure service

Security is not our only commitment – we adhere to the highest standards of customer service, with ISO 9001:2008 Quality Management System credentials to prove this too.

This standard recognises our ability to meet and exceed customer expectations, to treat our employees well, and to work closely with our suppliers.

We make this all-round commitment to high standards a core component in the Microform method, so that every job we carry out is done not just securely, but at a level our customers have come to expect.

Read more about our standards and processes →

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If you’re in need of secure document scanning and archiving services in the Wakefield area, give us a call or fill in the form below!

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Offering a bespoke document scanning service throughout the country, check out some of our other dedicated locations, here.