Document Scanning Services York

Get paper documents securely scanned and stored on restricted cloud backup servers in case of emergency – Microform’s document scanning services in York are there for you at every stage in the process.

We proudly provide the joined-up document scanning services York businesses need, from secure pickup of your files, to digitising them in the appropriate format, to cloud storage of the digital copies and disposal of any hardcopies that you don’t want returned to you.

Our bespoke service is based entirely on your needs, including the creation of Optical Character Recognition (OCR) PDFs that make scanned text searchable, JPEGs that reduce the storage space required for images, and TIFFs that store scanned images at their highest resolution.

We will work closely with you to decide between these and other file formats, before delivering the complete archive to you in digitised form.

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Our Document Scanning Process

1Consultation and collection

Arrange a consultation with one of our scanning experts to assess the requirements of your business so we can discuss, recommend, and advise the best document scanning solution for your business.

From there we collect your documents using our own marked and tracked vehicles before carrying out an extensive inventory at our highly secure premises to ensure that each and every document is accounted for.

2Scanning

Once preparation is complete, and the individual documents have been inspected, we pass them through our scanners, which can scan up to 16,000 documents per hour.

From there, each and every image is put through a quality assurance procedure to ensure legibility, completeness, and pagination.

3Indexing and delivery

As per your instructions, we index and name the images using OCR (Optical Character Recognition) software and techniques.

Once a second quality assurance has been completed, the images are then securely handed over (digitally or physically) for sign off. Scanned documents are then returned or shredded as per your wishes.

How we benefit York businesses

We work hard to set Microform apart from the crowd and we love working with York businesses who recognise that.

Microform hold internationally recognised accreditations including:

  • BS ISO/IEC 27001:2013 (Information Security Management System)
  • BE EN ISO 9001:2008 (Quality Management System)
  • BS 10008:2008 (Evidential weight and legal admissibility of electronic information)

Together these give us considerable expertise at delivering quality to a high standard, while safeguarding security from the moment we take possession of your documents, until the moment the paper copies are returned or destroyed.

Read more about our standards and processes →

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If you’re in need of secure document scanning and archiving services in your local area, then get in touch with Microform today.

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Offering a bespoke document scanning service throughout the country, check out some of our other dedicated locations, here.