If your archives are bursting at the seams with paper files and folders, Microform offer the document scanning services Sheffield companies need to free up some much-needed shelf space.
By scanning documents as high-resolution TIFF images, compressed JPEGs or searchable text PDFs, you can dispose of the paper version or move it into long-term storage at a lower cost per square foot.
We work with you every step of the way to create digital archives that suit you, including your preferred choice of file format for scanned text documents and images alike, so nothing is lost in the process.
Using Optical Character Recognition (OCR) technology, scanned text can be turned into digital print - able to be searched in PDF format and allowing you to copy and paste if the need should ever arise when compiling reports for customers, clients and compliance purposes.
/ The Benefits
Facilitate flexible working
Remote document access allows hybrid workers to work efficiently and productively away from a traditional office setting.
Utilise office space
Removing physical documents frees up valuable office space that could be used for business growth, improving working conditions or making way for new equipment.
Find information faster
With the function to search, retrieve and access documents within seconds, a significant amount of time and money is saved from digitally converting documents.
Comply with industry regulations
Managing and organising documents digitally makes it easier to securely access and correctly store confidential data to ensure full compliance with key regulations such as GDPR.
Protect important documents
Unlike physical formats, documents saved in a digital format are protected from potential damage, loss, theft and deterioration.
Improve environmental credentials
Going digital can result in a paperless office, which in turn will make way for a more sustainable way of working.
/ Who We Help
/ How It Works
1 / Consult
Based on an honest and expert assessment of your document scanning requirements, you will receive a customised solution and quote to review.
2 / Collect
Your documents are collected from your preferred location within the UK and safely transported to our secure facilities using a tracked, unmarked van.
3 / Prepare and scan
Upon arrival, your documents are carefully logged and manually prepared for fast, efficient and accurate scanning.
4 / Deliver
Your files are sent to you in your chosen digital format and your original documents returned. If the original documents are no longer required, we can arrange for them to be securely destroyed.
/ Why choose Us?
It’s a family affair
We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.
Credible document protection
To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.
Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.
Respect for privacy
80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.
We’ve got you covered
We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.
Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.
/ Frequently asked questions
Yes. Any typed documents we scan can undergo Optical Character Recognition (OCR). Of course, if a document is presented in poor condition, this may hamper the quality of the scan. We do, however, supply experienced proofreaders to amend mistakes as part of an extra service.
Yes. Up to 80% of the materials we scan at Microform are confidential. From invoice statements through to medical records, we ensure a fully secure and confidential service that puts the privacy of our clients at the centre of everything that we do. Confidentiality agreements can also be signed to ensure the tightest possible controls.
Files can be sent in a number of ways, whether digitally, using a cloud sharing platform, or hand-delivered, in a hard-drive or USB stick. Preferred methods are usually either: an encrypted HDD delivered securely to the customer, a digital download link, an SFTP transfer, or DVD/CD (for smaller jobs). We can integrate with your current workflows or provide cloud storage to facilitate the delivery of files.
We will work with you to decide on the best format to suit your requirements. These include:
- Searchable PDF
- Microsoft Word
We operate nationwide working closely with businesses and organisations throughout the UK.
Yes. Our services are fully flexible and customisable to a range of document formats and requirements.
We have two options. You can deliver your materials to our premises, or, we can arrange collection using our track, unmarked vans from your preferred location.
Yes, we work with a range of businesses that use A0, A1, A2, and A3 formats as our specialised scanners cater to almost any common size of paper. Find out more about our large format scanning services.
Get in touch for a friendly chat to discuss your project's requirements. We can provide a digitised sample of your documents free of charge to ensure it meets your satisfaction.