Alongside businesses from all industries, law firms and legal institutions have a great deal to gain from document scanning services.
Microform has worked with all kinds of firms throughout the UK, and are well versed in dealing with a range of legal, financial, and sensitive documents including:
- Claims files
- Mortgage documents
- Litigation documents
- Reference materials
- Police reports
- Case files
- Disclosure documents
How legal document scanning helps
As every law firm will know, getting through case files in an efficient and hassle-free manner is important.
But when there are complex cases, sometimes taking up a number of files and boxes, it can take great lengths of time to ensure that everything is ready to begin working on something new.
Having a document archive converted into digital formats helps clerks, bookkeepers and secretaries locate important files in moments.
This is thanks to our Optical Character Recognition (ORC) software that allows staff to search for documents using key terms, names, and phrases.
Due to the fact that our bespoke document management systems are created with the needs of the client in mind, we can ensure that individual files and documents are instantly retrievable from even the largest archives.
Legal document scanning boosts security
Here at Microform, we know just how important security is to law firms and legal institutions.
Our document management system is supported by some of the best and latest security systems to ensure the security and safety of all documents that are stored within it.
What’s more, we can also arrange for management systems to be accessible from only a single IP address – meaning that no one outside the company building will ever be able to access any information.
This is, of course, alongside the username and password protection that comes with all our document management systems.
Check out some of the most frequently asked questions in regards to legal document scanning:
How secure are the facilities at Microform?
Due to the fact that we often handle confidential, private, rare, and valuable documents, we operate some of the most secure facilities in the industry, ensuring that every single file and page is protected.
What is the turnaround time for a project?
This would depend on the size of any particular project, but it is worth noting that our state-of-the-art scanners are able to work on up to 16,000 files an hour.
Why choose Microform for legal document scanning?
We have over 50 years’ experience in the microfilm and document scanning industry, and have worked with businesses of all sizes – whether with law and legal firms, health organisations, or academic institutions.
We are proud of the quality results that we produce for our clients, and we utilise the latest technology from Kodak, Minolta, IBML, Sunrise, Agfa, and NextScan.
By keeping up to date with the latest software, this has helped us to become one of the most trusted and well regarded legal document scanning service companies within the UK, and we can scan and convert tens of thousands of documents every single day.
Experienced in handling some of the most sensitive and confidential documents, our facilities and scanning procedures promote a high level of security, meaning that no matter what, our client’s documents are under total care and privacy.
We are also compliant with Code of Practice: BS 10008:2008 Evidential weight and legal admissibility of electronic information.
Furthermore, for legal firms that do not wish to retain their original documents, we also offer a document shredding and recycling service that ensures the total destruction of any and all documents provided.
Not only do these files get shredded by industrial machines, but they are also then compacted and recycled so that no trace of the original information is retained.
If you would like to know more about our confidential legal scanning services, or any other services we offer, you can contact us on 01904 825 700.
Alternatively, you can email us on firstname.lastname@example.org