Public Sector Scanning

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Public Sector Scanning

Here at Microform, we are proud to have serviced a whole range of organisations within the public sector, including the likes of schools, universities, colleges, museums, and libraries.

Whether books, magazines, newspapers, files, surveys, essays, exam papers, or microfiche or microfilm files, we work hard to ensure the safety and integrity of every item within our care.

Confidential to the fullest degree, up to 80% of our work involves private or sensitive files and all our staff sign off a strict confidentiality agreement before beginning work.

How can the public sector benefit from document scanning?

We know that every school and university has to cope with large and ever-expanding filing systems, costing them both time and money.

In an age where every penny counts, document scanning makes sense on a number of levels.

As well as freeing up large amounts of physical space, the document scanning process can also shave thousands of hours off file retrieval times every year.

What’s more important, is that documents can be preserved at a higher level of security.

Aside from the fact that paper and other materials can succumb to the elements in the cases of fire and water — as well as everyday wear and tear — keeping digital copies of files in cloud systems ensures the security of every single scan.

This is instrumental for rare, historical, and fragile documents, books, or files.

The Microform process

Once that we have received an inquiry from a potential client, we send along a Microform representative to discuss the aims and requirements of the client to ensure that the scanning process is 100% beneficial.

Now that the project is agreed, we then pick up the files in a Microform van, which can be tracked throughout the delivery process.

When the files arrive at our facility, every single item is marked on an inventory and ordered accordingly to ensure full efficiency.

Once scanned in our high-quality scanners, each then undergoes a quality check while the whole project is again marked up to ensure nothing is missed.

We then convert the scans to the agreed file format of the client.

These can be then delivered in the form of:

  • USB drives
  • CDs
  • DVDs
  • Cloud Software
  • HDD


We get many questions asking us about public sector scanning, so here are some of the most frequent:

What is the usual turnaround for a scanning project?

This depends on the size of the project at hand.

With that in mind, however, we constantly invest in the latest scanning machines and our current ones are able to scan up to 16,000 high quality scans an hour.

Some of our documents are very fragile, would they be safe to scan?

Yes, we have worked for a range of organisations, such as universities and museums, where documents, books, and photographs are particularly fragile.

We have a multitude of systems and processes in place to ensure that delicate documents are cared for throughout all the duration of their time with us.

Can scanning occur on my premises?

In the past, it has sometimes been necessary that we work on the premises of a client and we are more than happy to accommodate for offsite scanning if it was requested.

Why choose Microform?

Here at Microform, we are proud of our history and have over 50 years’ experience in the microfilm and scanning industries.

Having served some of the largest businesses in the UK from a great range of sectors, our name is one of the foremost in the industry.

What’s more, every single project we undertake is fully bespoke. This means that when we work with a client, we dedicate ourselves fully to their needs and the requirements of the project.

If you would like to know a little bit more about how Microform can help your organisation or business, or you would like to learn about our unique scanning processes, feel free to contact us on 01924 825 700.

Alternatively, you can email us at

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